Best Business Email Service Providers

13 Best Business Email Service Providers (Feb. 2024)

Written by: Andrew Wandola

Andrew Wandola

Andrew is a seasoned web designer with a passion for finding the perfect hosting solutions for his clients. With an extensive background in frontend web design and development, Andrew's satisfaction lies in guiding clients toward the best hosting deals and services available on the internet. When he's not designing websites, he's testing, reviewing, and rating web hosting services. He's also the founder of DREWEB, a web design startup located in Tacoma, Washington, and an alumnus of the Nucamp Coding Bootcamp.

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Edited by: Lillian Castro

Lillian Castro

Lillian brings more than 30 years of editing and journalism experience to our team. She has written and edited for major news organizations, including The Atlanta Journal-Constitution and the New York Times, and she previously served as an adjunct instructor at the University of Florida. Today, she edits HostingAdvice content for clarity, accuracy, and reader engagement.

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Reviewed by: Christina Lewis

Christina Lewis

Christina's passion for technology sprouted from her coursework at the University of Florida's web design master's degree program. She has years of experience writing content for mobile apps and for the health technology industry, including companies like U.S. Preventive Medicine. Now, she combines her writing experience with her technical knowledge to craft content that gives value to novice techies and field experts.

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Emails are an essential part of modern-day communication. The business world has one of the biggest market shares regarding email use. In fact, studies have shown that at least 81% of small businesses rely on email to attract new customers.

Gone are the days when email was merely a means of communication. Nowadays, it also doubles as a powerful marketing tool. Email hosting providers offer affordable packages tailored just for businesses, including collaboration and calendar management tools.

Keep reading if you’re looking for the best business email service providers to take your business communications to the next level.

The Best Web and Email Hosting Providers

Plenty of low-cost hosting providers bundle email and web hosting together for no extra cost. Others let you choose your preferred standalone email host. Personally, I prefer having my email and web hosting services all under one roof. That way, I can access everything on one platform.

This option is also convenient when I need help troubleshooting email-related problems. Above all, hosting companies that also provide email services usually offer fantastic discounts.

And if you’re a business owner, you understand the importance of reducing overhead costs. The whole goal of doing business is to make profits, and that’s what you get by choosing one web host to handle all of your hosting needs.

Below, I’ve covered some of the best email and web hosting providers worth signing up for. Each host offers something unique, and I hope you’ll find one that perfectly aligns with your goals.

EMAIL RATING
★★★★★ 4.7/5.0
  • FREE software for webmail, newsletters, contact forms, list management, and spam filtering
  • Unlimited inboxes, forwarding, and autoresponders
  • Secure POP3, IMAP, and SMTP messaging
  • Unlimited storage and transfer with FREE SSL
  • Get more than 77% off today (was $7.99/month)
  • Get started on A2 Hosting now.
Starting Price/Mo. $2.99
Money Back Guarantee 30 days
Disk Space 100 GB SSD – Unlimited SSD
Domain Name New or Transfer
Email Hosting Plans www.a2hosting.com/email
A2 Hosting: Our Expert’s Review
Alexandra Anderson (HostingAdvice.com):

Combining the internet’s most popular and secure email technologies with high-speed and reliable infrastructure, A2 Hosting ensures your messages are delivered on time. As a recipient, you’ll appreciate the company’s multiple spam filtering…

Go to full review »

A2 Hosting is the king of speed, thanks to its turbo-charged servers. But speed isn’t its only strength. It offers powerful email features and functionalities designed to help businesses grow. That’s what makes this host a one-of-a-kind in the email hosting world. A quick look at its key features and functionalities reveals why A2 Hosting is a smart choice for your business.

A2 Hosting’s compatibility with numerous email clients makes it an exceptional hosting provider. In addition, the fact that users can access emails on Android, Windows, and iOS makes this host the perfect choice for business owners on the go.

You’d expect such a robust email provider to cost an arm and a leg, but it doesn’t. On the contrary, A2 Hosting is incredibly affordable compared to many other email hosting providers.

EMAIL RATING
★★★★★ 4.9/5.0
  • Easily import contacts, messages, and calendars
  • FREE domain name with annual plan
  • 1-click integrations with 50+ productivity tools
  • Collaborate with polls, shared to-do lists
  • Less than $1 per mailbox per month!
  • Get started on Hostinger now.
Starting Price/Mo. $2.49
Money Back Guarantee 30 days
Disk Space 50 GB SSD – 200 GB SSD
Domain Name FREE (1 year)
Email Hosting Plans www.hostinger.com/email
Hostinger: Our Expert’s Review
Laura Bernheim (HostingAdvice.com):

Showing major value, Hostinger email plans come complete with all the collaboration and productivity tools you’d expect from higher-priced hosts. We especially love the easy integrations with platforms like Twitter, Google Drive, and others.

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Hostinger offers business owners generous web and email hosting packages. How it manages to keep its prices low and quality high is impressive. Hostinger sets the bar with its business email hosting. Here’s why.

The above features barely skim the surface of what Hostinger’s email service offers. For example, if you want enterprise-level email hosting, this host will give you at least 50 gigabytes of storage.

On top of that, with enterprise emails, you can set up reminders, schedule emails, set up priority inboxes, create unlimited contact groups, read receipts, and email templates. Hostinger is a feature-rich yet affordable email hosting provider, perfect for any business that wants to cut costs while getting the most out of professional email services.

EMAIL RATING
★★★★ 4.4/5.0
  • FREE domain and unlimited emails
  • Secure email with 3 webmail solutions
  • $200 in advertising credits with Google and Bing
  • Google app integration available
  • FREE Office 365 mailbox for your first 30 days
  • Get started on Bluehost now.
Starting Price/Mo. $1.99
Money Back Guarantee 30 days
Disk Space 10 GB SSD – 100 GB SSD
Domain Name FREE (1 year)
Email Hosting Plans www.bluehost.com/email
Bluehost: Our Expert’s Review
Ryan Frankel (HostingAdvice.com):

For email hosting with security and tons of available features, Bluehost is one of our favorites. The company includes a free domain name for a year, POP3 and IMAP security for unlimited emails, plus email forwarding and three web-based email solutions.

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Bluehost is the perfect email hosting provider for a business or organization using Google Workspace for collaboration. Here, you’ll find all your favorite Google applications under one roof.

This veteran web host splits its email hosting plans into three categories, Starter, Standard, and Plus, to fit the unique needs of each business. Let’s take a quick tour of its key features and functionalities.

Quite honestly, I’ve seen more affordable business email hosting providers than Bluehost. After its introductory offer, the price jumps significantly higher than other options. But if you’re looking for reliability and compatibility with powerful collaborative tools, this web hosting provider is up there with the best.

Bluehost also has a good reputation in the web hosting industry, having been around since 2003. With that kind of longevity, you can rest assured that your emails are in the right hands.

EMAIL RATING
★★★★★ 4.5/5.0
  • Business email with a personal consultant
  • Choice of IONOS mail, Microsoft 365, or Google Workspace mailboxes
  • FREE domain or transfer included
  • Create up to 500 email accounts
  • Premium tools for email marketing available
  • Get started on 1&1 IONOS now.
Starting Price/Mo. $1.00
Money Back Guarantee 30 days
Disk Space 10 GB – Unlimited
Domain Name FREE (1 year)
Email Hosting Plans www.ionos.com/email
1&1 IONOS: Our Expert’s Review
Alexandra Anderson (HostingAdvice.com):

If the budget factor is on your mind when searching for a web host, rest easy. 1&1 IONOS has a wide range of packages, including reduced rates for the first few months (or year) and starter plans for all of their web hosting and website building services.

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IONOS breaks down its email hosting services into three packages: Mail Basic 1, Mail Basic 1+, and Mail Business. Choosing a package with only the features your business needs helps keep your email hosting plan affordable.

As the name suggests, the Mail Business plan is specifically tailored to your business needs. Let’s break down what it entails.

IONOS is highly scalable; it won’t tie you down to your current hosting plan. You can upgrade or downgrade anytime to meet your email hosting needs.

IONOS is also compatible with the most popular collaboration tools, Microsoft Office and Google Workspace. So, if you work with a team and want to improve communication and collaboration, this host gets the job done.

EMAIL RATING
★★★★★ 4.6/5.0
  • FREE domain registration or no-downtime transfer
  • Unlimited SPAM Safe™ email with IMAP
  • 1-click app installer and FREE marketing tools
  • Business-class hardware and eCommerce-ready
  • SSD storage plus FREE backups and SSL security
  • Get started on InMotion now.
Starting Price/Mo. $2.29
Money Back Guarantee 90 days
Disk Space 100 GB SSD – Unlimited SSD
Domain Name FREE (1 year)
Email Hosting Plans www.inmotionhosting.com/email
InMotion: Our Expert’s Review
PJ Fancher (HostingAdvice.com):

For business-class email hosting, look no further than InMotion Hosting. They offer a free domain name, SSD drive, and secure IMAP email, plus Google app integration with a three-step wizard.

Go to full review »

InMotion Hosting takes security seriously, making it a preferred choice for businesses that communicate sensitive information via email, such as consulting and advisory firms, law firms, and financial institutions.

Regarding security, InMotion comes equipped with spam protection, backup management, SSH access, a free SSL certificate, and hack and malware protection technologies. Security aside, here’s why you should host your business email with InMotion:

InMotion is also quite affordable. It’s actually cheaper than what some autonomous email providers offer. For example, its most basic plan allows you to host two websites and create up to 10 email addresses.

It also comes with 100 gigabytes of storage, advanced marketing tools to promote your business, and unlimited bandwidth. While at it, don’t forget to grab your free SSL certificate.

EMAIL RATING
★★★★★ 4.6/5.0
  • Unlimited email accounts and storage
  • FREE migration, domain, and SSL certificate
  • Webmail access via Horde and Roundcube
  • FREE SpamAssassin and weekly backups
  • Seamless G Suite upgrade for more productivity
  • Get started on HostGator now.
Starting Price/Mo. $2.64
Money Back Guarantee 30 days
Disk Space 10 GB SSD – 40 GB SSD
Domain Name FREE (1 year)
Email Hosting Plans
HostGator: Our Expert’s Review
Ryan Frankel (HostingAdvice.com):

Woven into HostGator’s well-appointed web hosting plans is all the email power you’ll ever need. Unlimited addresses and storage, coupled with ready-to-go Horde and Roundcube webmail clients, combine with the host’s high-class infrastructure…

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HostGator offers web and email hosting plans to suit various business needs. Each hosting plan comes with unlimited email accounts to suit a growing business. Once you’ve signed up, you can access the free email account via HostGator’s control panel. Here’s what to expect from this seasoned web host.

HostGator hasn’t changed that much in recent years, but that’s not necessarily a bad thing. I know I’m not the only one who loves its simplicity and the trademark retro vibes it brings. Like Bluehost, HostGator has stood the test of time, having been around since 2002. Today, it is home to more than two million websites — proof you can trust your emails with HostGator.

EMAIL RATING
★★★★★ 4.8/5.0
  • Unlimited email hosting at your domain
  • Compatible with multiple webmail and email clients
  • Secure email protocols and anti-spam solutions
  • Easy oversight via cPanel and FREE site builder
  • Ideal for business email hosting with 99.9% uptime
  • Get started on SiteGround now.
Starting Price/Mo. $2.99
Money Back Guarantee 30 days
Disk Space 10 GB SSD – 40 GB SSD
Domain Name New or Transfer
Email Hosting Plans www.siteground.com/email
SiteGround: Our Expert’s Review
Alexandra Anderson (HostingAdvice.com):

SiteGround offers excellent email hosting services — compatible with all major webmail and email clients, including RoundCube and Outlook. Email hosting customers get unlimited email accounts at their domain, secure email protocols, and SPAM filters.

Go to full review »

SiteGround was under fire in the web hosting community in 2019 for getting rid of the traditional control panel. Personally, I find its new Site Tools panel cleaner and easier to use. You should give it a try, especially if you’re clutter-phobic.

Like Bluehost and InMotion, SiteGround does not offer email hosting alone (it comes wrapped in a web hosting package). Although this host is a little bit more expensive when it auto-renews, another bone critics love to pick on, it offers tons of features, some of which I’ve highlighted below.

When SiteGround made the bold decision to move on from the traditional control panel to Site Tools, the result, in my opinion, was a clean and easy-to-use platform. This should be your top pick if you want a clutter-free control panel to manage your emails.

This host makes accessing emails quick and easy. You won’t have to navigate a crowd of icons or buttons to get to that important email you’ve been waiting for.

EMAIL RATING
★★★★★ 4.7/5.0
  • Automated malware scans
  • Unlimited domain hosting
  • Unlimited email accounts with POP/IMAP/SMTP
  • FREE eCommerce store tools and PCI compliance
  • Streamlined proprietary control panel
  • Get started on DreamHost now.
Starting Price/Mo. $2.59
Money Back Guarantee 97 days
Disk Space Unlimited
Domain Name FREE (1 year)
Email Hosting Plans
DreamHost: Our Expert’s Review
Laura Bernheim (HostingAdvice.com):

While DreamHost’s price might be a little steep compared to other high-value hosting providers, the company gives customers ample time and reasons to get hooked and stick around.The company, which started in the founders’ dorm room in 1997, offers an…

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DreamHost gives you the freedom to choose how you want to host your email. You can choose a web hosting plan with email hosting or opt for standalone email hosting. Keep in mind that all hosting plans except for DreamCompute, Starter Shared, and DreamObjects come with email hosting. Here’s what makes DreamHost’s email hosting stand out.

Although DreamHost offers monthly plans with no commitments or contracts, you can opt for the yearly option to save money. Alternatively, you can choose a web hosting package with free email accounts.

For example, the Shared Unlimited plan lives up to its promise. Although it costs more than you’d pay for standalone email hosting, it allows you to create unlimited email accounts. This option is perfect for large, growth-oriented enterprises relying primarily on email for communication.

Best Email Clients for Businesses

While hosting your email and website under one roof has benefits, you may want to separate them for one reason or another. Say, for example, you need specialized email infrastructure, better performance, scalability, and industry-specific compliance standards; you’ll likely get these and so much more from a separate email host. Here are some of the best options to choose from.

9. Google Workspace

Google Workspace, a product of tech giant Google, rules the cloud. Formerly known as G Suite, Google Workspace offers more than email hosting.

Besides creating a custom email, I’ve signed up for Google Workspace to access its collaborative tools, such as Google Chat, Google Drive, and Google Docs, to name a few. Here’s an insider’s view of Google Workspace in summary.

Gmail holds a 27.96% market share in the email industry. That alone should give you an idea of what to expect when you sign up for a hosting plan with Google Workspace. From high-performance, cloud-based servers and highly collaborative tools to advanced security features, Google Workspace is perfect for any organization with growth in mind.

10. Rackspace

Rackspace has two of the most important things a small business needs: affordability and reliability. This host offers a 100% uptime guarantee, something that’s not easy to find in the world of web hosting.

On top of that, you’ll get access to a whole host of features listed below.

This popular email client also uses cloud-based storage technology to keep your emails safe. In addition, the Cloud Drive system means you can access your emails from anywhere in the world and on any device.

The cloud storage system has a 30-gigabyte storage limit per user, which is decent, even for heavy email users. Rackspace’s storage and security features give you peace of mind, knowing your emails are safe in the cloud.

11. Zoho Mail

Zoho Mail offers email hosting solutions for individuals, SMBs, and large enterprises. This feature-rich email host is also affordable, making it a popular choice for businesses on a budget.

A quick look at its features reveals why Zoho Mail competes with some of the top email clients, including Yahoo Mail, Outlook, and Gmail. Let’s look at what you can do with Mail Lite, its base email hosting plan.

Zoho is affordable yet very feature-rich — the perfect combination for an email host client for businesses.

We also appreciate how it casts a wide net, offering features that benefit businesses of all sizes. For example, the Mail Mile plan comes with five gigabytes of storage, ideal for a light email user like a freelancer. If your needs change, you can scale up or down with the click of a button.

12. Titan

Titan Mail is indeed a titan in the world of email hosting for businesses. This email client gives you all the tools to send an email that converts recipients into customers.

Titan makes sending emails easy, convenient, and, most importantly, effective. With Titan Mail, you can take advantage of the valuable features below.

Titan’s email service helps build relationships. With its custom domain support, business owners can create brand recognition and trust with potential customers.

This host goes the extra mile to ensure that each email that goes out the door has a high chance of conversion. From beautiful templates and feature-rich editing tools to custom signatures, Titan is truly a giant in the email hosting space.

13. Microsoft Outlook

If you’re looking for a HIPAA-compliant email host, Microsoft Outlook is the best email hosting provider for that role. Outlook’s business email plan comes with secure cloud services from Microsoft to help healthcare organizations grow.

Other notable features and functionalities include the following.

Reliable HIPAA-compliant email hosting isn’t that easy to come by in the crowded email hosting sphere. Only a handful of hosts offer HIPAA-compliant email hosting.

Businesses that need HIPAA-compliant emails include private medical practices, healthcare consulting firms, medical billing and coding services, and telehealth providers. If your business falls in one of these categories, consider Microsoft Outlook a top choice.

Email Hosting vs. Web Hosting: What’s the Difference?

Email and web hosting are two different services that fall under the hosting umbrella. As a business owner, you likely need both to operate online.

The main difference between email and web hosting is the contents on the server.

Email Hosting: Email hosting is when you purchase space on a server that holds your emails and related attachments. Email hosting plans also come with added features, including marketing and collaboration tools.

Web Hosting: Web hosting is when you purchase space on a server that holds your website’s files. Without web hosting, users can’t access your website online. Some web hosts bundle web and email hosting into one package for a discounted price.

As the names imply, the key difference between web hosting and email hosting is that the former hosts websites while the latter hosts emails.

What Is an Email Client?

An email client is the software used for sending, receiving, and managing your emails. Pause for a moment and think about how you usually access your emails. Is it through Zoho, Outlook, Rackspace, or any other application? All these applications are email clients.

Email clients allow you to access your email from a desktop or mobile application.

When you purchase email hosting from a web hosting company, you’ll typically get to choose which email client you want to use. The clients mentioned above are popular, but some companies may also offer proprietary solutions.

How Much Does It Cost to Have a Business Email Address?

Many factors will determine the cost of a business email address, including the size of your organization and the features you choose. Below is a summary covering some factors impacting your monthly cost.

Understanding your email needs can help you plan your budget. Writing everything down before email shopping always works for me. That way, I’ll sign up for a plan that aligns with my needs.

How Do I Choose an Email Host for My Business?

Reliability is the most critical factor when you choose an email host for your business. To be precise, you need a host with no downtime to ensure uninterrupted communication.

You should also consider these factors:

Other equally important factors include the availability of data backup and recovery options and integration with other business tools. If you take your time searching, you’ll find an email provider that serves your communication and collaboration needs while staying within your budget.

What Is the Best Email Hosting Service Provider for Small Businesses?

Small businesses need budget-friendly, always-there email hosting. A2 Hosting is the right pick for affordable, reliable, and user-friendly services. Features such as email draft auto-save, undo send, and support for multi-email accounts make this host stand out among its competitors.

EMAIL RATING
★★★★★ 4.7/5.0
  • FREE software for webmail, newsletters, contact forms, list management, and spam filtering
  • Unlimited inboxes, forwarding, and autoresponders
  • Secure POP3, IMAP, and SMTP messaging
  • Unlimited storage and transfer with FREE SSL
  • Get more than 77% off today (was $7.99/month)
  • Get started on A2 Hosting now.
Starting Price/Mo. $2.99
Money Back Guarantee 30 days
Disk Space 100 GB SSD – Unlimited SSD
Domain Name New or Transfer
Email Hosting Plans www.a2hosting.com/email
A2 Hosting: Our Expert’s Review
Alexandra Anderson (HostingAdvice.com):

Combining the internet’s most popular and secure email technologies with high-speed and reliable infrastructure, A2 Hosting ensures your messages are delivered on time. As a recipient, you’ll appreciate the company’s multiple spam filtering…

Go to full review »

This email host is even more affordable when you sign up for a longer contract, preferably the 36-month option. If you’re not ready for long-term commitments, don’t worry; you can still opt for the monthly payment option, but it will cost slightly more.

What Email Service Do Most Companies Use?

Gmail is the most popular option among companies. It dominates the market, with a whopping 60% of businesses using the email client for their operations. Among startups, this number jumps to 90%.

Gmail for business (also called Google Workspace) is a popular choice among companies of all sizes.

Gmail’s affordability and features make it stand out amongst its competitors. The range of communication and collaboration tools it offers are simple, easy to use, and help organizations stay connected in the remote work era.

Other top business email clients include Microsoft Outlook, Proton Mail, and AOL.

Is Google’s Business Email Service Free?

Google does not offer a free business email service. You’ll need to sign up for a Google Workspace account to get a business email from this tech behemoth. The Google Workspace email service has a 14-day free trial, giving you enough time to explore its platform and features.

That said, it is worth noting that Google offers free email accounts via Gmail, with a 15-gigabyte storage limit, 25 megabytes of email attachment limit, and the popular .gmail.com extension. This is a great option for personal use, but we recommend an email account with a custom domain name for your business.

Pro tip: After your 14-day free trial, Google will charge you monthly. Discounts are applied to yearlong plans.

Elevate Your Business With the Right Email Hosting Provider

Gone are the days when emails only helped with communication. Nowadays, they help with collaboration, record keeping, file sharing, and marketing — you name it.

For this reason, choosing your email hosting provider could make or break your business. Fortunately, the team at HostingAdvice.com has tried and tested all the email providers listed in this article, helping you make the right choice.

Whether you own a small online retail business or an enterprise, you will find an email host that caters to your unique needs and budget.

Advertiser Disclosure

HostingAdvice.com is a free online resource that offers valuable content and comparison services to users. To keep this resource 100% free, we receive compensation from many of the offers listed on the site. Along with key review factors, this compensation may impact how and where products appear across the site (including, for example, the order in which they appear). HostingAdvice.com does not include the entire universe of available offers. Editorial opinions expressed on the site are strictly our own and are not provided, endorsed, or approved by advertisers.

Our Editorial Review Policy

Our site is committed to publishing independent, accurate content guided by strict editorial guidelines. Before articles and reviews are published on our site, they undergo a thorough review process performed by a team of independent editors and subject-matter experts to ensure the content’s accuracy, timeliness, and impartiality. Our editorial team is separate and independent of our site’s advertisers, and the opinions they express on our site are their own. To read more about our team members and their editorial backgrounds, please visit our site’s About page.

ABOUT THE AUTHOR

Andrew Wandola is a seasoned web designer with a passion for finding the perfect hosting solutions for his clients. With an extensive background in frontend web design and development, Andrew's satisfaction lies in guiding clients toward the best hosting deals and services available on the internet. When he's not designing websites, he's testing, reviewing, and rating web hosting services. He's also the founder of DREWEB, a web design startup located in Tacoma, Washington, and an alumnus of the Nucamp Coding Bootcamp.

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